add signature to outgoing emails office 365 outlook

When the email is first sent, this is not a problem, because the end of the message is where you want it to be. They key point to understand here is that the transport rule will append your disclaimer of signature to the *end* of the whole email message. You could just as easily construct a standard email signature and use a transport rule to apply that instead.

That rule will add the disclaimer text to the end of all outbound email messages, except if the text already exists (which is an exception I like to set to avoid multiple disclaimers being added to a long-running conversation that is going back and forth). As an example, here is how I would configure a disclaimer for all outbound email messages. Also, when the email gets forward or replied, I see my signature on the bottom of the email, even though I’m not the one who started the email conversation.Įxchange Server and Exchange Online are capable of adding email signatures and disclaimer messages by using transport rules. It is working, but my problem is that once the email get sent, I see the signature on the sent emails. We’re hosting Exchange 2010 and I set up a transport rule for a standard signature.

Add signature to outgoing emails office 365 outlook